Glebe Football Club Rules

These rules form the Glebe FC club by-laws for use by all officials, players and parents involved with Glebe Football Club

Alteration to the Rules

a) Alteration to these rules shall only be made at the clubs AGMs (or EGMs in exceptional circumstances, convened for that purpose).

2. FA Charter Standard and Glebe FC Codes of Conduct

a) The club has set standards as outlined by the FA for charter standard football clubs and will maintain these standards at all times. The standards are outlined in Appendix I and cover codes of conduct for all officials, players, parents and spectators. Glebe FC expects everyone involved with the club to adhere to these codes of conduct at all times.

b) Contravention of these codes of conduct may result in the club taking disciplinary action against those contravening the codes of conduct. This may lead to suspension of membership or expulsion from the club.

3. Child Welfare

a) The club is fully committed to child welfare and believes that every young person who participates in the club activities should be able to take part in an enjoyable and safe environment and be protected from abuse.

b) It is the responsibility of everyone involved in Glebe Football Club to take action regarding concerns about the welfare of a child or young person. The club structure must allow a mechanism for concerns to be aired through correct channels and procedures set out in the FA Child Protection procedures and practices handbook 2004.

c) The club is committed to raising awareness of child protection awareness to all persons involved with the Club and the role of the Child Welfare Officer.

The Club will screen all volunteers prior to them taking up their roles.

e) Persons found guilty of contravening the FA Child Protection rules and regulations will be subject to disciplinary action under the Club's constitution.

4. Discrimination

a) The club is committed to addressing and eliminating discrimination, whether by reason of sex, sexual orientation, race, nationality, ethnic origin, colour, religion, age or disability.
b) The club will not tolerate any discrimination or treat anyone less favourably on these grounds and in such event appropriate action will be taken, as decided by the club’s committees.

5. Teams

a) The team structure is determined by the clubs management committees each season.

Any application for a new team to join the club will be voted on by the management committee.

All officers must be screened and approved by the management committee prior to appointment

6. Indemnity

a) The club shall possess public liability insurance for all its members in accordance with FA charter standard recommendation.

7. Social Activities

a) The club organises a variety of social events which provide revenue for the club.

b) Appropriate members and parents may be asked to contribute to the planning and delivery of such events. By joining Glebe FC parents accept the responsibility to contribute to club activities to ensure the financial and social success of the club

8. Misconduct

a) Misconduct will be defined as any action that contravenes the club codes of conduct or brings the club into disrepute.

b) Any club official, player, parent or supporter found guilty of misconduct suspension or expulsion from the club as determined by the clubs disciplinary committee.

c) Any penalty issued by the club will be recorded and monitored by the club executive committee.

9. Disciplinary Committees

a) In the event of a member, coach, parent or official of the club breaching club rules or codes of conduct the person concerned will be asked to present to a disciplinary committee.

b) For players, disciplinary committees are ad-hoc committees comprising of three members of the general management committee one of whom should be an executive member. The player’s manager must also attend. A parent must attend on behalf of the player.

c) For officials, disciplinary committees are four members of the executive committee. Officials are also allowed one representative to sit on the committee on their behalf.

d) Disciplinary committees must be convened within twenty-eight days of notification of the incident.

e) Decisions may be postponed in order to hear additional evidence, where appropriate but for no longer than twenty-eight days from the initial meeting.

f) All members have the right to appeal. Appeals to disciplinary committee decisions must be received in writing, by the club chairman or secretary, within seven days of the decision announcement.

10. Reporting Procedures

a) In the event of any player, member, official or parent, who in the view of another member has broken the club rules, code of conduct or club policies or potentially brought the club into disrepute, the following procedures will apply:

The incident should be reported to the club chairman, secretary or a Committee Member
The report should include full details of what, when and where the incident took place, witness statements, names and other relevant details
In cases of possible child abuse, details should be forwarded to the Club Child Welfare Officer
The relevant club committee will consider the matter, and will have the power to hold a formal hearing at a date to be agreed under rule 9(d)
The club committee will have the power to warn the person(s) on future conduct, suspend the individual’s membership or expel the member
Persons found guilty of breaking club rules and, due to the severity of the offence are expelled from the club must pay all outstanding monies owing to the club and return any kit items.
The club will not release the player to play elsewhere until all outstanding items (money and kit) are returned to the club. In addition if the player leaves without settling matters, the club will report such a player to playing leagues (Bexley, Tandridge, etc) until they have settled all matters with the club. Copies of all correspondence will be sent to the London FA.

Glebe Football Club Officers

a) As the club has grown it has become necessary to create new roles in order to share the key responsibilities and workload.

b) Outlined below are the key duties and responsibilities of key officers within the club. These responsibilities may be shared or transferred as agreed by the relevant management committees.

CHAIRMAN
The Chairman is head of the club. He will be required, along with the Secretary, to make important “on the spot” decisions that affect the club. He and the Secretary should keep the Committee informed all important developments.

SECRETARY
The Secretary is required to:
Affiliate to and communicate with the County Association
Apply to and communicate with Leagues the club belongs to.
Keep a register of all Officials & Players
Kept main correspondence and club papers and circulates minutes and notices as appropriate.
Notify both County and League(s) of any changes in personnel
Share all major decision and disciplinary matters in the club
Pitch Hiring
Notification to opponents of venue and time
Kit and equipment management
Referee notification
Result notification to League

ASSISTANT SECRETARY
To support the Club Secretary and act on his/her behalf in his/her absence.

TREASURER
The Treasurer is responsibly for handling all income and expenditure and must keep proper Books of Account. The treasurer must submit a balance sheet at Committee Meetings and produce a full account of the club finances at the end of the season.

CHILD WELFARE OFFICER
The person should be qualified and should have attended the relevant F.A. Child Protection approved course.
The role should ensure every adult involved in Glebe is aware that all children who play or participate do so in an enjoyable and safe environment and are protected from abuse.
Will be responsible for overseeing the FA's Child Protection procedures and practices.

MINI-SOCCER REPRESENTATIVE
Key responsibility for co-ordination of all mini-soccer activities within the club.
Attend relevant league mini-soccer meetings and act as point of contact for the club on all matter of mini-soccer.

ELEVEN-A-SIDE REPRESENTATIVE
Key responsibility for representation of all eleven-a-side activities within the club.
Attend relevant league meetings and act as point of contact for the club on all matter of mini-soccer.

FIXTURES SECRETARY
Pitch Hiring
Notification to opponents / Glebe Club Managers of venue and time
Referee notification
Result notification to League

CLUB DEVELOPMENT OFFICER
To review and develop the clubs charter standard status
Develop strategies to improve the club facilities, policies and protocols

KIT MANAGER
Kit and equipment management, including regular inventories of all club property.

SOCIAL SECRETARY
Arrange social events and outings

FIRST AID OFFICER
Oversee first aid and health and safety arrangements at the clubs training and playing facilities

TRAINING OFFICER
To be responsible for setting all training programmes, strategy, coordination and recruitment of the coaches

WEBSITE AND MARKETING MANAGER
To be responsible for overall management of Glebe FC website

COACHING REPRESENTATIVE (HEAD OF COACHING)
Represent the coaches at management committees
Co-ordinate coach development and organisation